Management Systems

The EVM initiative provides materials and tools needed to monitor and assess vaccine supply chains and help countries to improve their supply chain performance. WHO-UNICEF have designed the Global Effective Vaccine Management (EVM) initiative to help countries to improve the quality of their vaccine and cold chain management from the time the vaccine arrives in their country down to the service delivery point. It is based on nine basic indicators listed below:

• Vaccine arrival procedures
• Vaccine storage temperatures
• Cold storage capacity
• Buildings, cold chain equipment and transport
• Maintenance of cold chain equipment and transport
• Stock management
• Effective vaccine delivery
• Vaccine Management practices
• SOPs and Supportive Management Systems

UNICEF Assam proposed to develop a mechanism for convergent monitoring and tracking of Swachh Bharat Mission across different departments.

Supported UNICEF- Assam in developing a mechanism for convergent monitoring and tracking of Swachh Bharat Mission across different departments. SDRC made the following contributions:

• Developed DevInfo database and data capture mechanism
• Developed a dynamic dashboard based on Assam Info database
• Designed factsheets for different districts as well as the state level
• Provided training on how to use the system to various government officials at the workshops held by UNICEF.

An online monitoring system made available for convergent monitoring and tracking of SBM across different govt. departments.

SDRC is providing technical support in the following areas:

• Registration - ODK Xform of 6 registration forms with caption in Odia
• Training Report - Web module for upload of training report
• Checklist Module - ODK based digitization of 8 questionnaire with caption in Odia
• Action Plan - Web module for bi-annual action plan and monthly statement of expenditure
• Documentation - User manual, SRS, FRS, Test cases
• Master Data Management - Inserting master data into the database and generating raw data
• Training - Provide training to monitors

With the increasing need for updated data systems in the context of enhanced IT enabled solutions and infrastructure, the challenge is to consolidate various data sets in a single platform and present the current status before the policy makers, planners, and sector managers to facilitate evidence based decision making. With the help of an easy-to-use data base, the newly developed platform will have information on the key impacts, outcome and process indicators along with the socio-economic condition of children.

SDRC helped UNICEF Lucknow office to develop a DevInfo database that could serve the legislature, departments, network of CSOs as well as UNICEF with one stop access to standardised child statistics.

A comprehensive child statistics database for different levels of geography of the state.

The project focuses on process improvement in the labour rooms and special care newborn units in the public health facilities and neonatal intensive care units in public and private hospitals. SDRC developed a comprehensive technology solution for electronic data capture, data analysis and visualisation. The various modules under this are:

• Data entry
• Date capture from 3rd party applications
• Data migration
• Data analysis
• Content Management System
• Alerts and notification system
• Web and mobile dashboard for data dissemination/data reporting & visualization
• Planning module/program monitoring dashboard

In it's present form, the CPMIS takes input from electronic forms that can be filled either through a browser or through a mobile application. The web forms are filled up on a monthly basis by the various CCI's and DCPU and uplodade to a centralised server. The uploaded data is collated and analysed at the state, didtrict, and institution level.

• Integrated CPMIS portal with features for web based and android based data input.
• Enhanced CLTS application as per requirement.
• Online dashboard for CPMIS, CCIs, and CLTS
• Development and deployment of SCPS website
• Training of data assistants and programme managers at district and state level to input data and query and share information via user interface of the application.

Development of a web application for monitoring of Sustainable Development Goals for the State of Assam.

SDRC developed a DevInfo based web application for monitoring Sustainable Development Goals (SDGs) for Assam. The ""Assam Info"" developed for the state aimed to enable rapid access to timely and relevant information on the SDG's (17 goals, 169 targets, 304 indicators). It was designed to help the users access relevant data either on web enabled dashboard or a mobile application to view the current status at an aggregate level for each SDG or drill down to a specific target or indicator. It shall also enable generation of scorecards as well as integration of a content management system to enable wider dissemination.

A user-friendly web application for the state available with data sourced from all the relevant sources for different levels of geography. Data for India and other states was also retained in the system for comparison of the state's performance with other states and the country.

UNICEF in Chhattisgarh works closely with the Department of Health and Family Welfare in areas related to system strengthening, capacity development, facility assessment, etc for improving the impact of health service delivery system. It wanted to conduct a comprehensive gap analysis to identify the gaps/bottlenecks towards strengthening the health delivery systems.

The comprehensive gap analysis of health facilities was initiated to contribute in identifying gaps and bottlenecks as well as developing facility improvement plans. The main project features are -

• Development of digital forms for data collection and application for labour room data
• Dashboard to present the findings of the gap assessment exercise
• Data tree module
• Facility improvement programme module
• Reporting module

Three rounds of district gap analysis have been completed and improvements visible for different time periods. The health system is being monitored through the active dashboard developed under the project.

For a better monitoring, evaluation and reporting system under the ICPS, UNICEF-Uttar Pradesh, needed a comprehensive Management Information System (MIS) linked with various units and schemes.

SDRC developed an MIS for UP that was to be linked with various units and four schemes. The objective was to facilitate a better monitoring, evaluation and reporting system for the ICPS upto the district level. The software is a multi-user, interactive, systematic with a centralized mechanism for data collection and case management of children encompassing ICPS both in institutional facilities and non-institutional facilities. It tracks a child's history and progress against the individual care plans.

A step towards improved child protection and information management.

UNICEF country office, on behalf of ICPS, wanted to develop a software tool to provide users with a top level view of operational performance with drill down facility for detailed insight into specific areas.

The ICPS scorecard aims to track progress in implementation of ICPS in different states and identify bottlenecks at district and state levels. SDRC was hired to develop a software tool to provide users with a top level view of operational performance, with drill down facility for detailed insight into specific areas. The specific activities of this project are -

• Analysis and finalization of scorecard from data collected from various states
• Developing web-based application with dashboard module and factsheet for monitoring
• Developing mobile based application for real time data collection with dashboard module

SDRC is assisting to develop Health Programme Management Information System (HPMIS). This system shall enable monitoring of all the health programs under the RMNCH+A initiative. HPMIS shall offer seamless integration across all stages of data chain - data collection, collation, and visualization. The proposed solution shall seek to address the following objectives:

• Capture real time visual and quantitative data about various RMNCH+A initiatives up to the facility level. The tools shall enable immediate feedback to the frontline workers as well as to program managers, implementers and policy makers.
• Offer multi-tenant, role based functionality to enable quick scalability and thus reduce the cost of deployment, implementation and capacity building.
• Offer wizard based easy to use feature to enable subject matter experts (SME) to create new variables, specify aggregation levels, and compute ranks/indices.
• Integrate the data collection system with a "one stop" dashboard to be available online, offline as well as on mobile platform. The portal shall collate data from multiple sources and enable decision makers to identify hotspots and trends at an aggregate level as well as facility level.
• Provide users with options to download the information as pre-formatted reports as well as share via email.

This program is aimed to enhance institutional capacity and preparedness of health facilities/outreach for prompt and effective management of childhood diarrhoea and pneumonia, improved access, coverage and utilization of Vitamin A, Zinc, ORS, and Antibiotics, strengthened referral linkages, developing a viable roadmap for state-wide rollout of IAPPD. Major activities include orientation and capacity building of key stakeholders, integrated SBCC campaign, mobilization of community level institutions, advocacy with private providers, knowledge management for better planning etc. As a part of this current assignment, the state data assistant will serve as IAPs representative at the state-level and work closely with the SHSB, ICDS, PHED, RD, Private practitioners, NGOs, programme officers and managers at various levels to achieve the objectives of IAP. S/he will also carry out state level operations (finance/administrative) and supervisory functions as assigned.

• Maintain State database related to IAPPD implementation.
• Maintain database of pool of Physicians and other clinical partners.
• Compile plans for Supportive Supervisory visits, track the progress and provide feedback.
• Data compilation and analysis.
• Assist IAP and state consultant in documenting findings, presentations for review meetings, maintaining office records and office equipment.
• Support in organization of events like reviews, trainings and workshops.
• Data upkeep to maintain data for trend analysis.
• Documenting case studies, success stories etc.
• Execute any other work assigned by the Supervisors or project consultant.

The key deliverables of this assignment were:

• Integrated CPMIS portal with features for web based and android based data input.
• Online dashboard for CCIs.
• Child Labour Tracking System for consolidating information on rescued child labour and generation of digital child labour entitlement cards.
• Training of data assistants and programme managers at district and state level to input data and query and share information via user interface of the application.
• Maintenance of the web platform and all related components after submission of final product.

The key deliverables include:

• Collection, collation, compilation of all three checklists from State/District/Block monitors during Mission Indradhanush.
• Analysis of data and sharing of data on daily basis during the campaign.
• Development of State/District and Block Factsheets and Dissemination of results at the end of each round of Mission Indradhanush.
• Submission of filled up MS Excel sheet as per the GOI suggested template as well as MS Power Point Presentation depicting relevant tables, graphs, and maps as per the approved layout.
• Provide ad hoc data analysis and report generation support as requested by UNICEF supervisors.

UNICEF Patna was seeking to create an "electronic dashboard" of social sector indicators to track progress of its core intervention strategies. The dashboard was positioned as an "advocacy for evidence based decision making" project instead of a "technology innovation" project. It was a part of the larger road map to usher in a behavioural change in terms of promoting use of credible statistics to track development outcomes as well as to have a system for improving the quality of official statistics.

SDRC designed and developed a DevInfo based web application for UNICEF Patna office. It was designed to help the users access relevant data either on web enabled dashboard or a mobile application to view the current status at an aggregate level for any of the social development indicators at state as well as district levels.

A user-friendly web application for the state available with data sourced from all the relevant authorised publications of the government/non-government organisations for different levels of geography.

The RIPAS website enables online data entry as per the district and state checklists developed by WHO to enable Pentavalent preparedness assessment at the state and district level. Data can be entered using the online form or by using any android smartphone or tablet. The system covered eight out of 12 states that were being covered the national universal immunisation programme (UIP).

E-Samiksha seeks to digitise the state-wide monitoring mechanism used by the Department of School and Mass Education (DSME), Odisha to track improvements in the quality of elementary education in Odisha. It involves continuous monitoring of around 70 thousand schools every month by around five thousand Cluster Resource Centre Coordinators (CRCC) and other field functionaries with the help of several quality indicators covering the following Key Performance Areas (KPA):

• School Environment
• Curricular Components
• Other-curricular Component
• School-Community Linkage
• School Management
• Mid Day Meal

The objective of this assignment is to develop the first steps to determine what a new well-functioning MIS should look like as well as building capacity in the Education Department to use existing data for planning and monitoring of higher education sector in Bihar. The major tasks included:

• Build a map of the different types of datasets that currently exist on higher education.
• Compare the data that exists across datasets to see to what extent there is duplication or whether different sources for the same data have resulted in differences in reported and recorded information.
• Assess the existing capacity at universities and colleges to develop and use a MIS.
• Build capacity in the Education Department in anticipation of participation in RUSA on how to use of the data available in the MIS for planning and monitoring of the higher education system.

The Siksha Ka Haq Abhiyan, a yearlong campaign, aims to raise public awareness about the Right to Education (RTE) Act, 2009, and mobilize communities to ensure RTE compliant schools. In Assam SKHA was launched on November 11, 2011 with high political commitment. A total of 27 NGO partners were identified by SSA to implement the SKHA initiatives in their respective districts. With a view to harness data to guide effective policy development, analysis and monitoring, from March 2013, these 27 NGOs were tasked to collect data on key indicators relating to the status of RTE implementation in the State.

The main objective of the UNPrIS system was to address needs for standardized data dissemination and facilitate the use of data for planning, monitoring, reporting and advocacy purposes. The UNPrIS project's vision included:

• Serve multiple stakeholders (Ministries, Departments, Authorities, UN Agencies, local NGOs, INGOs, and broader civil society) with organized data pertaining to the UN projects currently being implemented.
• Ensure improved and timely access to project data.
• Enable the UN resident coordinator's office in furthering the "one-UN" agenda by providing a single window view of all UN projects in the oPt.
• Enable stakeholders to track progress towards the Medium Term Response Plan (MTRP).

The CAP platform envisages to:

• Develop a comprehensive dashboard based on data provided by 5 different departments for performance monitoring of the identified nutrition indicators in Bihar
• Enable the authorized users to generate reports which would help enhance the effectiveness of decision making based on the performance

Women & Child Development (WCD) department of Kerala is building CCI Monitoring & Evaluation System to provide quick access to vital information which is indispensable for the effective management as well as monitoring of both Government and Non-Government Child Care Institutions.

SDRC is engaged to develop a MIS for effective CCI monitoring and evaluation. The primary objective of the MIS system developed are as follows:

• Web repository of CCIs with HR and infrastructure details along with basic information of the inmates to understand the load.
• Geo tagging of CCIs.
• Ranking of the CCIs based on the load and performance of the CCIs.

With its majority population living in rural areas, the Independent state of Papua New Guinea (PNG) has a population of over 7 million residing over a challenging geography. With 6000 babies dying within first month of birth every year, PNG has an alarmingly high rate of newborn deaths. With about 17 newborns dying per day, this situation has not increased in last 20 years. Hypothermia among newborn only accounts for 42 percent of these deaths which can be prevented with correct hypothermia management. Similarly, post-partum haemorrhage is one of the major reasons of maternal deaths in PNG.

In order to prevent and manage post-partum haemorrhage among recently delivered mothers and neonatal hypothermia, UNICEF had launched a project named “Spreading lives and spreading smiles” in 2018. The project aims to curb maternal and newborn deaths by focusing on post-partum haemorrhage among recently delivered mothers and hypothermia among newborn babies.

The project also aims to strengthen local capacity in hospitals and facilities delivering health care services, assess and remove bottlenecks in health services deliveries related to maternal and newborn health.

The proposed technology-based solution will not only digitize monitoring and supervision of health facilities, but will also collate data collected from various national, provincial, district and LLG level users and will present data in user friendly manner on real time basis for effective decision making.

• Ready repository of, mapping of department specific indicators with SDG goals.
• Interactive dashboard for effective monitoring linked via Application Programming Interface (APIs) to national SDG repository.
• Technology aided decision making by using artificial intelligence (AI).
• Training and capacity building of key stakeholders.

COVID19 Pandemic is a rapidly developing public health crisis that has affected more than 180 countries with more than 1954724 persons infected and at least 126140 deaths as per WHO . Odisha has made swift response to contain the spread of the epidemic and has taken other mitigation measures. As the pandemic enters a critical stage which may potentially see a significant increase in the affected persons, it will become extremely challenging for government authorities to deal with the situation. There will be a dearth of personnel for critical tasks including continued public awareness, delivering essential services, providing technology services, and on-field support.

With this background, it was envisaged to have a mechanism to quickly enlist volunteers across the state. Having information of volunteers willing to contribute at district and block level will enable government functionaries to ensure volunteer resources can be engaged as and when needed. A structured registration process will enable validated information to be captured centrally and facilitate smooth management of volunteers.

COVID19 Pandemic is a rapidly developing public health crisis that has affected more than 215 countries with more than 3525116 persons infected and at least 243540 deaths as per WHO . Uttar Pradesh has made swift response to contain the spread of the epidemic and has taken other mitigation measures. As the pandemic enters a critical stage which may potentially see a significant increase in the affected persons, it will become extremely challenging for government authorities to deal with the situation. There will be a dearth of personnel for critical tasks including continued public awareness, delivering essential services, providing technology services, and on-field support.

In line with the global strategy for socio-economic response and supporting migrant workers in having access to livelihood opportunities after being displaced from their primary location of work, UNDP is trying to support Government of Uttar Pradesh to develop an information system for registering the displaced migrant work force coming to UP from other states, so that they could be supported with getting access to livelihood opportunities with various government and private work opportunities including work provided by national schemes like MGNREGS.

The SCM Project funded by Global Fund in India for HIV/AIDS provides specialized technical assistance to National Aids Control Organization (NACO), Govt. of India to strengthen the supply chain system across the country for ARV Drugs and HIV Testing Kits. The overall goal of the project is to improve the delivery of ARV drugs and HIV testing kits through agile, responsive and effective supply chain.

The Project is led by Plan International (India Chapter) which is the Principle Recipient (PR) for the HIV grant under the Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) for India to support NACO’s response to AIDS Epidemic and to provide technical assistance for improvement of the supply chain of ARV drugs, testing kits and other commodities under NACP.

The SCM Project works to ensure uninterrupted supplies of HIV/AIDS commodities to save lives and to create a healthier future for all. The project directly supports on two components of NACO which is important to the NACO and Global Fund. The project provides 3PL services and technical assistance to support the development of agile, robust and sustainable health supply chains across the country.

The ICPS has been rolled out in the state of Tamil Nadu in the year 2013 after the signing of MoU with Government of India. The objectives of the scheme are: to provide a protective and safe environment for all children in India especially for children in difficult circumstances; and to establish a robust child protection system at national, state, district, sub-district and community levels.

The web application was launched in November 2017. The portal also provides the employees of the Department, an ability to enter transactional data in each of the districts, on a monthly basis on a pre-identified set of indicators identified by the Department. This data is then made available on a visual dashboard thereby providing all stakeholders a visibility into the performance of the Department on key performance indicators.

To bring all the Community-Based Organisations (CBOs) promoted by CYSD under one radar through a real-time data collection process. To enhance the efficiency and effectiveness of the CBOs through regular monitoring on agreed indicators.

Digitized tools for data collection on six thematic dimensions-- Basic Information, Human Resources, Governance, Administration, Financial Management and Effectiveness. Training to CYSD community resource persons was provided for data collection. A dashboard visualising performance score for each CBO was developed. Features on this dashboard allows the user to drill down to the last question to identify the factors that need attention to strengthen the CBOs.

Capacity building needs of each CBO is identified through the monitoring system; Strengthening of all the CBOs can be taken up in a focussed and need based intervention mode.

The Reproductive Maternal New born Child and Adolescent Health (RMNCH+A) program is an important indicator of overall functioning of health care delivery system in country. The program is an amalgamation of multiple interventions and a multitude of data is generated from various sources to track program implementation and progress. Due to the elaborate of the RMNCH+A program and the volume of the data being generated, it often is difficult to collate and compile critical RMNCHA+A indicator. The current toolkit offers one stop solution to assess RMNCH+A related statistics from different sources though a combination of approaches. Designed by Ministry of Health and Family Welfare with support from USAID - VRIDDHI (Scaling up RMNCH+A interventions) Project, e-MITRA provides customised snapshots of important indicators pertaining to overall RMNCH+A Program and its respective theme.

It contains data for 201 indicators with 4,71,831 data values from various secondary sources like Census, SRS, NFHS, DLHS, AHS, HMIS, SS. These data can be accessed by geographical locations (National, State and District levels), by themes and by sources.

KSP is a programme conducted by Care, India in Tamil Nadu. The objective of the programme is to improve the overall development of the girl child with special focus to Health, Education and Livelihood. An online MIS system was conceptualized to support programme monitoring, evaluation, learning and information sharing about the periodic implementation status as well as outputs and outcomes of the programme in relation to the KSP programme’s M&E Strategy.

Multi sector thematic intervention project requires robust Monitoring and Evaluation plans and tools to track reach, outcomes and impact through seamless coordination between three sectoral (Health, Education and Livelihoods) intervention teams. Considering the challenges involved in managing reporting requirements and data management, the project aims at building an IT based solution for real time data management as data will be generated at various platforms such as Anganwadi centre, primary and middle schools, adolescent girl forum, community library and livelihood service. Additionally, the project also aimed to track the performance of the field level service providers.

The WeCan platform envisages:
• To develop a convergence mechanism, to map the various schemes addressing malnutrition.
• To identify the presence of partners across various districts of India.
• To enable collaboration between the various stakeholders of the Mission viz Ministry of Health and Family Welfare (National Health Mission), Ministry of Rural development (National Rural Livelihood Mission), development partners and donors who will envision and implement the intervention programmes
• To develop a digital monitoring system for effective review and planning of the interventions.

This project aims to reduce anaemia by promoting iron folic supplement consumption among women of reproductive age. IPE Global in collaboration with Odisha Livelihood Mission, George Washington University and DCOR consulting is conducting a randomized trial in Athmallik and Kishorenagar blocks of Angul district, Odisha. IPE global through its fields staffs, will engage with community through group meetings and audio visual demonstrations to create awareness about anaemia and generate demand of iron folic consumption. It requires provision of techno-functional support for monitoring and evaluation of the program at national, state and district level to support evidence based decision making.

• Standardized data repository of HR, infrastructure and academic indicators across the Teacher Training Institutes (TTIs).
• Digitization of unified academic calendar to monitor the progress against the published annual academic calendar.
• Support in policy making by providing evidences through dashboard and system generated reports.

• Designing checklists for capturing HR, infrastructure and academic information of 6 different types of TTIs as per the guidelines of MoHRD.
• Digitizing the checklists for data collection using handheld devices and desktops with online/offline capability.
• Web based application for monitoring of academic calendar with role-based access to relevant institutions.
• System generated consolidated/institution wise reports for informed decision making.
• Application for tracking the attendance of teacher educators.
• Provision to capture feedback of teacher educators.

• Data repository of HR, infrastructure and academic indicators across all TTIs.
• One stop monitoring solution for all TTIs – CTE, Training colleges, DIET, BITE, ETEI and IASE.
• Unified academic calendar for all TTIs.
• GIS based interactive dashboard with alert and notification system to enable real time tracking of TTIs.
• State and college level factsheet on selected indicators and level of disaggregation.
• Online repository to capture success stories, guidelines and relevant knowledge products for the TTIs.